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Document Acceptance Policy and Recording Requirements

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Home > Departments & Agencies > County Register of Deeds > Basic Recording Requirements

Requirements

• All documents must be original (no copies)
• All documents must be 8 point font or larger
• All documents must be signed and notarized/acknowledged with appropriate names and dates
• All names must be typed or printed under signatures on all documents
• Complete legal descriptions
• Correct fees (see fee schedule)
• Sufficient space (3 1/2") at top (preferably) of first page for Register of Deeds Recording Stamp or on bottom of last page. Otherwise the stamp will be put on back of the document and there will be an additional page fee
• The document shall be sufficiently legible to produce a clear & legible reproduction
• The Register of Deeds may reject any document that is not legible
• Notary stamp  must be legible
• We request a contact name and phone number in case  we have questions or problems.

Deeds
 Must be signed, dated and notarized with complete legal and accompanied with a sales validation questionnaire (unless an exception applies).
 
If an exception applies, the exception must be typed on deed: "Pursuant to K.S.A. 79-1437(a) a real estate validation questionnaire is not required due to exception No._________."
 
If a sales validation questionnaire is not required due to an exception.  Please provide the name and address of the person or entity responsible for taxes on the property. 
 
Mortgage Assignments / Releases
Document should refer to the original mortgage, stating names, legals, Book & Page and Date Recorded. Assignments should also have complete address of assignee.
 
Oil and Gas Lease Assignments / Releases
Document should refer to original lease, stating names, legals, Book and Page and Date Recorded.
 
Notary
According to K.S.A. 42-258 a $1.00 fee will be assessed for failure of notary to type or print their name under signature, unless using an inked stamp with name and imprint of seal which is very legible.
 
Please remember Register of Deeds are recorders not researchers. When requesting copies of documents from this office we are not responsible for missed documents.