Require all documents to be original-signed and notarized/acknowledged with appropriate names and dates
All names to by typed or printed under signatures on all documents
Correct legal descriptions
Correct fees (see fee schedule)
Sufficient space (3 1/2") at top (preferably) of first page for Register of Deeds Recording Stamp. Otherwise the stamp will be put on back of the document and there will be an additional page fee
The document shall be sufficiently legible to produce a clear & legible reproduction
The Register of Deeds may reject any document that is not legible
Notary stamp clear-legible
All documents must be original (no copies)
All documents must be 8 point font or larger
We request a contact name and phone number in case we have questions or problems.
Deeds We can accept one-part or three-part Sales Validation Questionnaire form unless meeting the requirements of K.S.A. 79-1437(a) exceptions.
This exception must be typed on deed: "Pursuant to K.S.A. 79-1437(a) a real estate validation questionnaire is not required due to exception No._________."
Also if there is a change of tax address on an exempt deed, i.e., Sheriff's Deed, deeds that have been in escrow more than 5 years, etc., we are requiring that the Sales Validation Questionnaire be completed or Deed(s) will be rejected. For exempt deeds, the form does not have to be signed and can be faxed to us.
Mortgage Assignments / Releases Document should refer to the original mortgage, stating names, legals, Book & Page and Date Recorded. Assignments should also have complete address of assignee.
Oil and Gas Lease Assignments / Releases Document should refer to original lease, stating names, legals, Book and Page and Date Recorded.
Notary According to K.S.A. 42-258 a $1.00 fee will be assessed for failure of notary to type or print their name under signature, unless using an inked stamp with name and imprint of seal is very legible.
Please remember Register of Deeds are recorders not researchers. When requesting copies of documents from this office we are not responsible for missed documents.